{"id":165013,"date":"2023-02-07T07:51:22","date_gmt":"2023-02-07T06:51:22","guid":{"rendered":"https:\/\/guide.jtl-software.com\/procurement\/confirming-purchase-orders\/"},"modified":"2023-06-14T14:19:23","modified_gmt":"2023-06-14T12:19:23","slug":"confirming-purchase-orders","status":"publish","type":"page","link":"https:\/\/guide.jtl-software.com\/en\/jtl-wawi\/procurement\/confirming-purchase-orders\/","title":{"rendered":"Confirming purchase orders"},"content":{"rendered":"<div class=\"wpb-content-wrapper\">[vc_row][vc_column width=&#8221;1\/3&#8243; responsive=&#8221;{&#8220;col&#8220;: &#8220;12&#8220;, &#8220;order-md&#8220;: &#8220;1&#8220;, &#8220;col-lg&#8220;: &#8220;4&#8220;, &#8220;order-lg&#8220;: &#8220;12&#8220;}&#8221; advanced=&#8221;{&#8220;class&#8220;: &#8220;&#8220;, &#8220;hash&#8220;: &#8220;&#8220;}&#8221;]<div id=\"toc\">\n\t<div class=\"card border-0 bg-rysywhite mt-0 mt-lg-5 mb-5 w-100\" data-toc-element>\n\t\t<div class=\"d-none d-lg-flex flex-column\">\n\t\t\t<span class=\"fa-layers mx-auto mt--4 fa-fw fa-3x text-shaftblue\">\n\t\t\t\t<span class=\"fas fa-circle\"><\/span>\n\t\t\t\t<span class=\"fas fa-inverse fa-list-ul\" data-fa-transform=\"shrink-8\"><\/span>\n\t\t\t<\/span>\n\t\t\t<span class=\"font-weight-bold text-shaftblue text-center h5 mt-3 mb-0\">Contents<\/span>\n\t\t<\/div>\n\t\t<div class=\"d-block d-lg-none\">\n\t\t\t<a class=\"text-decoration-none card-header-link collapsed\" data-toggle=\"collapse\" href=\"#collapse-toc\" aria-expanded=\"false\" aria-controls=\"collapse-toc\">\n\t\t\t\t<div class=\"card-header d-flex bg-white align-items-center\" role=\"tab\" id=\"heading-toc\">\n\t\t\t\t\t<span class=\"h4 mb-0 d-flex align-items-center\">\n\t\t\t\t\t\t<span class=\"fa-layers fa-fw fa-2x mr-2 text-shaftblue\">\n\t\t\t\t\t\t\t<span class=\"fas fa-circle\"><\/span>\n\t\t\t\t\t\t\t<span class=\"fas fa-inverse fa-list-ul\" data-fa-transform=\"shrink-8\"><\/span>\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t<span>Contents<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<span class=\"flex-shrink-0 ml-auto fas fa-caret-down text-gray\"><\/span>\n\t\t\t\t<\/div>\n\t\t\t<\/a>\n\t\t<\/div>\n\t\t<div id=\"collapse-toc\" class=\"collapse show\" data-parent=\"#toc\" role=\"tabpanel\" aria-labelledby=\"heading-toc\">\n\t\t\t<div class=\"card-body p-4 table-of-content\">\n\t\t\t\t<ul data-toc-headings=\"h2,h3\" data-toc class=\"list-wawi\"><\/ul>\n\t\t\t<\/div>\n\t    <\/div>\n\t<\/div>\n<\/div>[\/vc_column][vc_column responsive=&#8221;{&#8220;col&#8220;: &#8220;12&#8220;, &#8220;col-md&#8220;: &#8220;8&#8220;, &#8220;order-md&#8220;: &#8220;12&#8220;, &#8220;order-lg&#8220;: &#8220;1&#8220;}&#8221; width=&#8221;2\/3&#8243; advanced=&#8221;{&#8220;class&#8220;: &#8220;&#8220;, &#8220;hash&#8220;: &#8220;&#8220;}&#8221;]<h1 class=\"d-flex align-items-center hl-wawi\" id=\"confirming-purchase-orders\">Confirming purchase orders <span id='anchor-confirming-purchase-orders' data-href='#confirming-purchase-orders' class='far fa-link' data-anchor><\/span><\/h1><div class=\"mt-1 mb-5 d-print-none\">\n\t\t\t<small>Stand: JTL-Wawi Version 1.6.32.1<\/small>\n\t<\/div>\n\t<p>There are two advantages to confirming purchase orders: If you work with A\/P invoices, you can be sure that the information as it appears on the invoice is correct. If you do not work with A\/P invoices, you can be sure that the sums are already correct at the time of the goods receipt. The sums are then transferred to the goods receipt and are included in the average purchase price of the item. This way, both your stock evaluation and profit determination are correct from the start.<\/p>\n<p>For more information on A\/P invoices click <span style=\"color: #f68b25;\"><a style=\"color: #f68b25;\" href=\"https:\/\/guide.jtl-software.com\/jtl-wawi\/einkauf\/eingangsrechnungen-erfassen-und-bearbeiten\/\">here<\/a><\/span>.<\/p>\n<div class=\"custom-box\">\n\t<div class=\"d-flex align-items-center mb-4\">\n\t\t\t\t\t\t\t<span class=\"mr-3 fa-stack flex-shrink-0 fa-1x\">\n\t\t\t<span class=\"fas fa-circle fa-stack-2x text-shaftblue\"><\/span>\n\t\t\t\t\t<span class=\"flex-shrink-0 fas fa-clipboard-list text-white fa-stack-1x\"><\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\n\t\t\n\t\t<h3 class=\"mb-0 \" id=\"your-task-initial-situation\">Your task\/initial situation <span id='anchor-your-task-initial-situation' data-href='#your-task-initial-situation' class='far fa-link' data-anchor><\/span><\/h3>\t<\/div>\n\t<div class=\"box-content\">\n\t\tYou want the purchase orders to be confirmed by the supplier in order to ensure that the conditions listed in the order are correct later on in the goods receipt and are correct on the invoice.\t<\/div>\n<\/div>\n<h2 class=\"d-flex align-items-center hl-wawi\" id=\"confirming-supplier-purchase-orders\">Confirming supplier purchase orders <span id='anchor-confirming-supplier-purchase-orders' data-href='#confirming-supplier-purchase-orders' class='far fa-link' data-anchor><\/span><\/h2><ol start=\"1\" class=\"list-reset step mb-5 list-wawi normal-step\">\n\t<li class=\"media-single-line\">\n\tClick on the <span class=\"highlight\">Procurement<\/span> icon.<\/li><li class=\"media-single-line\">\n\tIn the category structure on the left, select <span class=\"highlight\">Purchase orders<\/span>.<\/li><li >\n\tBy activating the <span class=\"highlight\">Unconfirmed only<\/span> check box, you can only view unconfirmed orders.<\/li><li >\n\tRight-click on the desired order and select <span class=\"highlight\">Confirm order<\/span> &gt; <span class=\"highlight\">Confirmed<\/span> in the context menu.<\/li><\/ol>\t\t\t\t\t\t<div data-gallery>\n\t\t\t\t\t\t\t\t\t<a href=\"https:\/\/guide.jtl-software.com\/uploads\/Auftrag-bestaetigen-jtl-wawi.png\" itemprop=\"contentUrl\">\n\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/guide.jtl-software.com\/uploads\/Auftrag-bestaetigen-jtl-wawi.png\" srcset=\"https:\/\/guide.jtl-software.com\/uploads\/Auftrag-bestaetigen-jtl-wawi.png 1600w,https:\/\/guide.jtl-software.com\/uploads\/Auftrag-bestaetigen-jtl-wawi-1024x672.png 1024w,https:\/\/guide.jtl-software.com\/uploads\/Auftrag-bestaetigen-jtl-wawi-768x504.png 640w\" width=\"1256\" sizes=\"auto, (max-width: 20em) 30vw, (max-width: 30em) 60vw, (max-width: 40em) 90vw\" height=\"824\" data-pswp=\"{&quot;src&quot;:&quot;https:\\\/\\\/guide.jtl-software.com\\\/uploads\\\/Auftrag-bestaetigen-jtl-wawi.png&quot;,&quot;w&quot;:1256,&quot;h&quot;:824}\" class=\"border-defaultgray border-w-1 border mb-5 img-fluid mb-5\">\n\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<p>The purchase order is now confirmed in JTL-Wawi.<\/p>\n<h2 class=\"d-flex align-items-center hl-wawi\" id=\"setting-up-a-workflow-for-automated-confirmation\">Setting up a workflow for automated confirmation <span id='anchor-setting-up-a-workflow-for-automated-confirmation' data-href='#setting-up-a-workflow-for-automated-confirmation' class='far fa-link' data-anchor><\/span><\/h2><ol start=\"1\" class=\"list-reset step mb-5 list-wawi normal-step\">\n\t<li >\n\tGo to the menu <span class=\"highlight\">Admin<\/span> &gt; <span class=\"highlight\">JTL Workflows<\/span> to open the dialogue box <span class=\"highlight\">Creating and editing JTL-Workflows<\/span>.<\/li><li class=\"media-single-line\">\n\tClick on the <span class=\"highlight\">Procurement<\/span> icon.<\/li><li class=\"media-single-line\">\n\tSelect the category <span class=\"highlight\">Being processed<\/span> in the events structure on the left.<\/li><li >\n\tCreate a workflow that sends an email to the supplier in case of a pending confirmation. Go <span style=\"color: #f68b25;\"><a style=\"color: #f68b25;\" href=\"https:\/\/guide.jtl-software.com\/jtl-wawi\/jtl-workflows\/manuelle-workflow-ereignisse\/\">here<\/a><\/span> for more information on how to do this.<\/li><li class=\"media-single-line\">\n\tIn the <span class=\"highlight\">Edit workflow<\/span> section, click <span class=\"highlight\">Execution plan<\/span>.<\/li><li >\n\tIn the <span class=\"highlight\">Time<\/span> section, select time of execution, for example 48 hours. This way, JTL-Wawi checks whether the purchase order has been confirmed every two days. If it has not been confirmed, a reminder email will be sent automatically.<\/li><li >\n\t<strong>Option:<\/strong> You can set up another workflow that will automatically send you an email if the purchase order has not been confirmed. You can use this email as a reminder to call the supplier after a certain amount of time, for example.<\/li><\/ol>\t\t\t\t\t\t<div data-gallery>\n\t\t\t\t\t\t\t\t\t<a href=\"https:\/\/guide.jtl-software.com\/uploads\/Workflow-anlegen-Lieferantenbestaetigung-jtl-wawi.png\" itemprop=\"contentUrl\">\n\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/guide.jtl-software.com\/uploads\/Workflow-anlegen-Lieferantenbestaetigung-jtl-wawi.png\" srcset=\"https:\/\/guide.jtl-software.com\/uploads\/Workflow-anlegen-Lieferantenbestaetigung-jtl-wawi.png 1600w,https:\/\/guide.jtl-software.com\/uploads\/Workflow-anlegen-Lieferantenbestaetigung-jtl-wawi-1024x689.png 1024w,https:\/\/guide.jtl-software.com\/uploads\/Workflow-anlegen-Lieferantenbestaetigung-jtl-wawi-768x517.png 640w\" width=\"1333\" sizes=\"auto, (max-width: 20em) 30vw, (max-width: 30em) 60vw, (max-width: 40em) 90vw\" height=\"897\" data-pswp=\"{&quot;src&quot;:&quot;https:\\\/\\\/guide.jtl-software.com\\\/uploads\\\/Workflow-anlegen-Lieferantenbestaetigung-jtl-wawi.png&quot;,&quot;w&quot;:1333,&quot;h&quot;:897}\" class=\"border-defaultgray border mb-5 img-fluid mb-5\">\n\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<ol start=\"8\" class=\"list-reset step mb-5 list-wawi normal-step\">\n\t<li class=\"media-single-line\">\n\tClose the dialogue box with <span class=\"highlight\">Save<\/span>.<\/li><\/ol>\t<p>JTL-Wawi now starts the defined workflow at the time you set.<\/p>\n<div class=\"mt-5 card\">\n\t\t\t<span class=\"fa-layers mx-auto mt--4 fa-fw fa-3x text-wawi\">\n\t\t\t<span class=\"fas fa-circle\"><\/span>\n\t\t\t<span data-fa-transform=\"shrink-8\" class=\"fas fa-link fa-inverse\"><\/span>\n\t\t<\/span>\n\t\t\t<div class=\"card-body p-4\">\n\t\t<p class=\"d-flex align-items-center hl-wawi h4\">Related topics<\/p>\n<ul class=\"list-reset list-icons list-custom-square list-wawi\">\n\t\t\t\t\t\t<li>\n\t\t\t\t<a href=\"https:\/\/guide.jtl-software.com\/en\/jtl-wawi\/procurement\/creating-and-editing-suppliers\/\" title=\"Creating and editing suppliers\">\n\t\t\t\t\t<span class=\"list-icon fas fa-square\"><\/span>\t\t\t\t\tCreating and editing suppliers\t\t\t\t<\/a>\n\t\t\t<\/li>\n\t\t\t\t\t<li>\n\t\t\t\t<a href=\"https:\/\/guide.jtl-software.com\/en\/jtl-wawi\/procurement\/adding-a-contact-for-a-supplier\/\" title=\"Adding contacts for a supplier\">\n\t\t\t\t\t<span class=\"list-icon fas fa-square\"><\/span>\t\t\t\t\tAdding contacts for a supplier\t\t\t\t<\/a>\n\t\t\t<\/li>\n\t\t\t\t\t<li>\n\t\t\t\t<a href=\"https:\/\/guide.jtl-software.com\/en\/jtl-wawi\/procurement\/saving-conditions-and-delivery-conditions-for-a-supplier\/\" title=\"Saving conditions and delivery conditions for a supplier\">\n\t\t\t\t\t<span class=\"list-icon fas fa-square\"><\/span>\t\t\t\t\tSaving conditions and delivery conditions for a supplier\t\t\t\t<\/a>\n\t\t\t<\/li>\n\t\t\t\t\t<li>\n\t\t\t\t<a href=\"https:\/\/guide.jtl-software.com\/en\/jtl-wawi\/procurement\/setting-up-bank-accounts-for-suppliers\/\" title=\"Setting up bank accounts for suppliers\">\n\t\t\t\t\t<span class=\"list-icon fas fa-square\"><\/span>\t\t\t\t\tSetting up bank accounts for suppliers\t\t\t\t<\/a>\n\t\t\t<\/li>\n\t\t\t\t\t<li>\n\t\t\t\t<a href=\"https:\/\/guide.jtl-software.com\/en\/jtl-wawi\/procurement\/searching-and-filtering-suppliers\/\" title=\"Searching and filtering suppliers\">\n\t\t\t\t\t<span class=\"list-icon fas fa-square\"><\/span>\t\t\t\t\tSearching and filtering suppliers\t\t\t\t<\/a>\n\t\t\t<\/li>\n\t\t\t\t\t<li>\n\t\t\t\t<a href=\"https:\/\/guide.jtl-software.com\/en\/jtl-wawi\/procurement\/deleting-suppliers\/\" title=\"Deleting suppliers\">\n\t\t\t\t\t<span class=\"list-icon fas fa-square\"><\/span>\t\t\t\t\tDeleting suppliers\t\t\t\t<\/a>\n\t\t\t<\/li>\n\t\t\t\t\t<li>\n\t\t\t\t<a href=\"https:\/\/guide.jtl-software.com\/en\/jtl-wawi\/procurement\/entering-and-editing-a-p-invoices\/\" title=\"Entering and editing A\/P invoices\">\n\t\t\t\t\t<span class=\"list-icon fas fa-square\"><\/span>\t\t\t\t\tEntering and editing A\/P invoices\t\t\t\t<\/a>\n\t\t\t<\/li>\n\t\t\t\t<\/ul>\t<\/div>\n<\/div>[\/vc_column][\/vc_row]<\/div>","protected":false},"excerpt":{"rendered":"[vc_row][vc_column width=&#8221;1\/3&#8243; responsive=&#8221;{&#8220;col&#8220;: &#8220;12&#8220;, &#8220;order-md&#8220;: &#8220;1&#8220;, &#8220;col-lg&#8220;: &#8220;4&#8220;, &#8220;order-lg&#8220;: &#8220;12&#8220;}&#8221; advanced=&#8221;{&#8220;class&#8220;: &#8220;&#8220;, &#8220;hash&#8220;: &#8220;&#8220;}&#8221;][\/vc_column][vc_column responsive=&#8221;{&#8220;col&#8220;: &#8220;12&#8220;, &#8220;col-md&#8220;: &#8220;8&#8220;, &#8220;order-md&#8220;: &#8220;12&#8220;, <a href=\"https:\/\/guide.jtl-software.com\/en\/jtl-wawi\/procurement\/entering-and-editing-a-p-invoices\/\">[&#8230;]<\/a>","protected":false},"author":16,"featured_media":0,"parent":158953,"menu_order":549,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"tags":[],"class_list":["post-165013","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Confirming purchase orders &#8211; JTL-Guide<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/guide.jtl-software.com\/en\/jtl-wawi\/procurement\/confirming-purchase-orders\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Confirming purchase orders &#8211; JTL-Guide\" \/>\n<meta property=\"og:description\" content=\"[vc_row][vc_column width=&#8221;1\/3&#8243; responsive=&#8221;{&#8220;col&#8220;: &#8220;12&#8220;, &#8220;order-md&#8220;: &#8220;1&#8220;, &#8220;col-lg&#8220;: &#8220;4&#8220;, &#8220;order-lg&#8220;: &#8220;12&#8220;}&#8221; advanced=&#8221;{&#8220;class&#8220;: &#8220;&#8220;, &#8220;hash&#8220;: &#8220;&#8220;}&#8221;][\/vc_column][vc_column responsive=&#8221;{&#8220;col&#8220;: &#8220;12&#8220;, &#8220;col-md&#8220;: &#8220;8&#8220;, &#8220;order-md&#8220;: &#8220;12&#8220;, [...]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/guide.jtl-software.com\/en\/jtl-wawi\/procurement\/confirming-purchase-orders\/\" \/>\n<meta property=\"og:site_name\" content=\"JTL-Guide\" \/>\n<meta property=\"article:modified_time\" content=\"2023-06-14T12:19:23+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/guide.jtl-software.com\\\/en\\\/jtl-wawi\\\/procurement\\\/confirming-purchase-orders\\\/\",\"url\":\"https:\\\/\\\/guide.jtl-software.com\\\/en\\\/jtl-wawi\\\/procurement\\\/confirming-purchase-orders\\\/\",\"name\":\"Confirming purchase orders &#8211; 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