{"id":165043,"date":"2023-02-07T07:51:12","date_gmt":"2023-02-07T06:51:12","guid":{"rendered":"https:\/\/guide.jtl-software.com\/procurement\/entering-a-p-invoices\/"},"modified":"2023-09-15T11:50:07","modified_gmt":"2023-09-15T09:50:07","slug":"entering-a-p-invoices","status":"publish","type":"page","link":"https:\/\/guide.jtl-software.com\/en\/jtl-wawi\/procurement\/entering-a-p-invoices\/","title":{"rendered":"Detailed description: Creating A\/P invoices"},"content":{"rendered":"<div class=\"wpb-content-wrapper\">[vc_row][vc_column width=&#8221;1\/3&#8243; responsive=&#8221;{&#8220;col&#8220;: &#8220;12&#8220;, &#8220;order-md&#8220;: &#8220;1&#8220;, &#8220;col-lg&#8220;: &#8220;4&#8220;, &#8220;order-lg&#8220;: &#8220;12&#8220;}&#8221; advanced=&#8221;{&#8220;class&#8220;: &#8220;&#8220;, &#8220;hash&#8220;: &#8220;&#8220;}&#8221;]<div id=\"toc\">\n\t<div class=\"card border-0 bg-rysywhite mt-0 mt-lg-5 mb-5 w-100\" data-toc-element>\n\t\t<div class=\"d-none d-lg-flex flex-column\">\n\t\t\t<span class=\"fa-layers mx-auto mt--4 fa-fw fa-3x text-shaftblue\">\n\t\t\t\t<span class=\"fas fa-circle\"><\/span>\n\t\t\t\t<span class=\"fas fa-inverse fa-list-ul\" data-fa-transform=\"shrink-8\"><\/span>\n\t\t\t<\/span>\n\t\t\t<span class=\"font-weight-bold text-shaftblue text-center h5 mt-3 mb-0\">Contents<\/span>\n\t\t<\/div>\n\t\t<div class=\"d-block d-lg-none\">\n\t\t\t<a class=\"text-decoration-none card-header-link collapsed\" data-toggle=\"collapse\" href=\"#collapse-toc\" aria-expanded=\"false\" aria-controls=\"collapse-toc\">\n\t\t\t\t<div class=\"card-header d-flex bg-white align-items-center\" role=\"tab\" id=\"heading-toc\">\n\t\t\t\t\t<span class=\"h4 mb-0 d-flex align-items-center\">\n\t\t\t\t\t\t<span class=\"fa-layers fa-fw fa-2x mr-2 text-shaftblue\">\n\t\t\t\t\t\t\t<span class=\"fas fa-circle\"><\/span>\n\t\t\t\t\t\t\t<span class=\"fas fa-inverse fa-list-ul\" data-fa-transform=\"shrink-8\"><\/span>\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t<span>Contents<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<span class=\"flex-shrink-0 ml-auto fas fa-caret-down text-gray\"><\/span>\n\t\t\t\t<\/div>\n\t\t\t<\/a>\n\t\t<\/div>\n\t\t<div id=\"collapse-toc\" class=\"collapse show\" data-parent=\"#toc\" role=\"tabpanel\" aria-labelledby=\"heading-toc\">\n\t\t\t<div class=\"card-body p-4 table-of-content\">\n\t\t\t\t<ul data-toc-headings=\"h2,h3\" data-toc class=\"list-wawi\"><\/ul>\n\t\t\t<\/div>\n\t    <\/div>\n\t<\/div>\n<\/div>[\/vc_column][vc_column responsive=&#8221;{&#8220;col&#8220;: &#8220;12&#8220;, &#8220;col-md&#8220;: &#8220;8&#8220;, &#8220;order-md&#8220;: &#8220;12&#8220;, &#8220;order-lg&#8220;: &#8220;1&#8220;}&#8221; width=&#8221;2\/3&#8243; advanced=&#8221;{&#8220;class&#8220;: &#8220;&#8220;, &#8220;hash&#8220;: &#8220;&#8220;}&#8221;]<h1 class=\"d-flex align-items-center hl-wawi\" id=\"detailed-description-creating-a-p-invoices\">Detailed description: Creating A\/P invoices <span id='anchor-detailed-description-creating-a-p-invoices' data-href='#detailed-description-creating-a-p-invoices' class='far fa-link' data-anchor><\/span><\/h1>\t\t\t\t\t\t<div data-gallery>\n\t\t\t\t\t\t\t\t\t<a href=\"https:\/\/guide.jtl-software.com\/uploads\/uebersicht-eingangsrechnung-erstellen-jtl-wawi.png\" itemprop=\"contentUrl\">\n\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/guide.jtl-software.com\/uploads\/uebersicht-eingangsrechnung-erstellen-jtl-wawi.png\" srcset=\"https:\/\/guide.jtl-software.com\/uploads\/uebersicht-eingangsrechnung-erstellen-jtl-wawi.png 1600w,https:\/\/guide.jtl-software.com\/uploads\/uebersicht-eingangsrechnung-erstellen-jtl-wawi-1024x703.png 1024w,https:\/\/guide.jtl-software.com\/uploads\/uebersicht-eingangsrechnung-erstellen-jtl-wawi-768x528.png 640w\" width=\"1252\" sizes=\"auto, (max-width: 20em) 30vw, (max-width: 30em) 60vw, (max-width: 40em) 90vw\" height=\"860\" data-pswp=\"{&quot;src&quot;:&quot;https:\\\/\\\/guide.jtl-software.com\\\/uploads\\\/uebersicht-eingangsrechnung-erstellen-jtl-wawi.png&quot;,&quot;w&quot;:1252,&quot;h&quot;:860}\" class=\"border-defaultgray border-w-1 border img-fluid mb-5\">\n\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<h3 class=\"d-flex align-items-center hl-wawi\" id=\"pane-a-supplier-data\">Pane A: Supplier data <span id='anchor-pane-a-supplier-data' data-href='#pane-a-supplier-data' class='far fa-link' data-anchor><\/span><\/h3>\t<p>In this area, you will see the address of your supplier on the left-hand side. On the right-hand side, you will see the corresponding contact information of the supplier and your contact. Most of the data is automatically transferred from the purchase order and the supplier master data. You can edit and add more information here if you wish.<\/p>\n<h3 class=\"d-flex align-items-center hl-wawi\" id=\"pane-b-orders-included\">Pane B: Orders included <span id='anchor-pane-b-orders-included' data-href='#pane-b-orders-included' class='far fa-link' data-anchor><\/span><\/h3>\t<p>The <span class=\"highlight\">Orders included<\/span> area lists the purchase order IDs of all purchase orders that you have included in this A\/P invoice. You have the option of removing line items from purchase orders that you have included in this A\/P invoice.<\/p>\n<p class=\"d-flex align-items-center hl-wawi h6\">Show line items (button)<\/p><ul class=\"list-reset ml-3 list-icons list-custom-square list-wawi\">\n\t<li >\n\t\t\t<span class=\"list-icon fas fa-square\"><\/span>\t\tIn the list view in the <span class=\"highlight\">E<\/span> area, this button shows you all items from a selected purchase order that you have included in the A\/P invoice.\t<\/li><li >\n\t\t\t<span class=\"list-icon fas fa-square\"><\/span>\t\tActivates the <span class=\"highlight\">Delete X line items<\/span> button via which you can remove items belonging to a purchase order ID from the A\/P invoice.\t<\/li><\/ul><p class=\"d-flex align-items-center hl-wawi h6\">Delete X line items (button)<\/p><ul class=\"list-reset ml-3 list-icons list-custom-square list-wawi\">\n\t<li >\n\t\t\t<span class=\"list-icon fas fa-square\"><\/span>\t\tOnly becomes visible by clicking on the <span class=\"highlight\">Show line items<\/span> button.\t<\/li><li >\n\t\t\t<span class=\"list-icon fas fa-square\"><\/span>\t\tShows the number of line items included in the selected order.\t<\/li><li >\n\t\t\t<span class=\"list-icon fas fa-square\"><\/span>\t\tIf activated, this button deletes all line items of the selected purchase order from the A\/P invoice.\t<\/li><\/ul><h3 class=\"d-flex align-items-center hl-wawi\" id=\"pane-c-invoice-data\">Pane C: Invoice data <span id='anchor-pane-c-invoice-data' data-href='#pane-c-invoice-data' class='far fa-link' data-anchor><\/span><\/h3>\t<p><b>External document number:<\/b> Here you can enter the invoice ID of your supplier.<\/p>\n<hr  \/>\n\t<p><b>Internal invoice ID:<\/b> Here you can see your own internal invoice ID. This field is only filled out once the A\/P invoice has been saved.<\/p>\n<hr  \/>\n\t<p><b>Document date:<\/b> Date of invoicing.<\/p>\n<hr  \/>\n\t<p><b>Comment:<\/b> Here you can save your own comments, e.g. for accounting.<\/p>\n<h3 class=\"d-flex align-items-center hl-wawi\" id=\"pane-d-status\">Pane D: Status <span id='anchor-pane-d-status' data-href='#pane-d-status' class='far fa-link' data-anchor><\/span><\/h3>\t<p><b>Status:<\/b> Status of the A\/P invoice, which is also reflected by the three folders in the <span class=\"highlight\">Procurement<\/span> area.<\/p>\n<hr  \/>\n\t<p><b>Combine line items:<\/b> If your invoice contains the same item multiple times as different line items, you can combine these line items using this option. They then only appear once in the invoice.<\/p>\n<hr  \/>\n\t<p><b>Approve for payment:<\/b> Use this button to indicate that an invoice may be paid.<\/p>\n<hr  \/>\n\t<p><b>Payable until:<\/b> Here you can indicate until when the invoice should be paid.<\/p>\n<h3 class=\"d-flex align-items-center hl-wawi\" id=\"pane-e-line-items\">Pane E: Line items <span id='anchor-pane-e-line-items' data-href='#pane-e-line-items' class='far fa-link' data-anchor><\/span><\/h3>\t<p>Here you can see all line items of the invoice. You can edit the following columns as long as the invoice has the status <span class=\"highlight\">Open<\/span>:<\/p>\n\t<p><b>Item name (supplier)<\/b>: Item name from the supplier if it differs from the name in JTL-Wawi.<\/p>\n<hr  \/>\n\t<p><b>VAT in\u00a0%:<\/b> VAT rate that is applied to this line item. A change directly affects the conversion between gross and net price.<\/p>\n<hr  \/>\n\t<p><b>Quantity:<\/b> Quantity of the item.<\/p>\n<hr  \/>\n\t<p><b>Unit:<\/b> If the item has a sales unit, you can enter it here.<\/p>\n<hr  \/>\n\t<p><b>Net purchase price:<\/b> Net purchase price for a unit of the line item. By default, the net purchase price is taken from the price stored in the item master data. If you change this price here, this will also affect the average purchase price shown in the item master data.<\/p>\n<hr  \/>\n\t<p><b>Gross purchase price:<\/b> Gross purchase price of the item. If you change this, the net purchase price will also change automatically.<\/p>\n<hr  \/>\n\t<p><b>Additional costs:<\/b> Here you can manage additional costs for the item. Further reading: <span style=\"color: #f68b25;\"><a style=\"color: #f68b25;\" href=\"https:\/\/guide.jtl-software.com\/jtl-wawi\/einkauf\/zusatzkostenverwaltung\/\">Managing additional costs<\/a><\/span><\/p>\n<hr  \/>\n\t<p><b>Note:<\/b> Here you can add a note to individual line items.<\/p>\n<hr  \/>\n\t<p><b>Gross purchase price in order currency:<\/b> If your supplier invoices in a currency other than the default currency of JTL-Wawi, you can enter the exact amount here.<\/p>\n<hr  \/>\n\t<p><b>Remove line item:<\/b> Deletes a selected line item from the list. This is only possible with open invoices.<\/p>\n<hr  \/>\n\t<p><b>Add items\/Create custom line item:<\/b> You can use these buttons to add additional items that were not part of the purchase order. This is only possible with open invoices.<\/p>\n<hr  \/>\n\t<p><b>Only enter line items already delivered:<\/b> Only includes those items in the A\/P invoice for which a goods receipt has already been carried out. This is only possible with open invoices.<\/p>\n<hr  \/>\n\t<p><b>Purchase order ID\/Search field:<\/b> You can use this field or the <span class=\"highlight\">&#8230;<\/span> button to add further purchase orders placed with the same supplier to the invoice. This is only possible with open invoices.<\/p>\n<h3 class=\"d-flex align-items-center hl-wawi\" id=\"pane-f-additional-costs\">Pane F: Additional costs <span id='anchor-pane-f-additional-costs' data-href='#pane-f-additional-costs' class='far fa-link' data-anchor><\/span><\/h3>\t<p><b>Divide additional costs:<\/b> Opens the <span class=\"highlight\">Additional costs for entire A\/P invoice<\/span> dialogue box, in which you can create additional costs. You can then distribute them among the positions.<\/p>\n<hr  \/>\n\t<p><b>Automatically divide when adapting line items:<\/b> Automatically distributes the additional costs evenly among all line items.<\/p>\n<hr  \/>\n\t<p><b>Division type:<\/b> Specifies which criteria are used to automatically distribute the additional costs.<\/p>\n<hr  \/>\n\t<p><b>Cash discount:<\/b> Here you can select whether the supplier gives the cash discount as a fixed amount or as a percentage. You can enter the gross or net amount via the small arrow in the <span class=\"highlight\">Cash discount<\/span> button.<\/p>\n<hr  \/>\n\t<p><b>In order currency:<\/b> Enable this option if the cash discount is granted as an amount in the order currency.<\/p>\n<hr  \/>\n\t<p><b>Additional costs (net)\/Total sum (net)\/Total sum (gross):<\/b> Here you can see all amounts as well as the total invoice value.<\/p>\n<h3 class=\"d-flex align-items-center hl-wawi\" id=\"pane-g-toolbar\">Pane G: Toolbar <span id='anchor-pane-g-toolbar' data-href='#pane-g-toolbar' class='far fa-link' data-anchor><\/span><\/h3>\t<p><b>Post:<\/b> Sets the A\/P invoice to the status <span class=\"highlight\">Posted<\/span>. From there, it can be set to the status <span class=\"highlight\">Completed<\/span>.<\/p>\n<hr  \/>\n\t<p><b>Save:<\/b> Applies all changes and closes the A\/P invoice.<\/p>\n<hr  \/>\n\t<p><b>Cancel:<\/b> Discards all changes and closes the A\/P invoice.<\/p>\n[\/vc_column][\/vc_row]<\/div>","protected":false},"excerpt":{"rendered":"[vc_row][vc_column width=&#8221;1\/3&#8243; responsive=&#8221;{&#8220;col&#8220;: &#8220;12&#8220;, &#8220;order-md&#8220;: &#8220;1&#8220;, &#8220;col-lg&#8220;: &#8220;4&#8220;, &#8220;order-lg&#8220;: &#8220;12&#8220;}&#8221; advanced=&#8221;{&#8220;class&#8220;: &#8220;&#8220;, &#8220;hash&#8220;: &#8220;&#8220;}&#8221;][\/vc_column][vc_column responsive=&#8221;{&#8220;col&#8220;: &#8220;12&#8220;, &#8220;col-md&#8220;: &#8220;8&#8220;, &#8220;order-md&#8220;: &#8220;12&#8220;, <a href=\"https:\/\/guide.jtl-software.com\/en\/jtl-wawi\/procurement\/entering-a-p-invoices\/\">[&#8230;]<\/a>","protected":false},"author":2,"featured_media":0,"parent":158953,"menu_order":605,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"tags":[],"class_list":["post-165043","page","type-page","status-publish","hentry","search_categorie-jtl-wawi"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Detailed description: Creating A\/P invoices &#8211; 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