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Thank you for using the English version of the JTL-Guide!
We are currently still building up the English documentation; not all sections have been translated yet. Please note that there may still be German screenshots or links to German pages even on pages that have already been translated. This guide mostly addresses English speaking users in Germany.

Note: On 01/09/2024, JTL will introduce new editions that bundle most of the previous individual services into different packages. In order for you to continue working as smoothly as possible, existing customers are automatically switched to the package configuration that best matches their current contract. The individual packages differ in terms of limitations and/or range of functions. Therefore, some of the features described in the JTL-Guide may not be available to you in your edition as of 01/09/2024. You can change your package configuration in your JTL customer account. Find out more about the new editions and packages here. In our FAQ you will find frequently asked questions about our new product editions.

Contents

Video

Paying A/P invoices

In this video, Wawi-PO Manuel Pietzsch shows you how to pay A/P invoices in JTL-Wawi.

Paying A/P invoices in JTL-Wawi

Your task/initial situation

You have received and entered an A/P invoice for a purchase order. You want to pay this invoice directly in JTL-Wawi.

Requirements

You have booked the Payment Module for JTL-Wawi and have connected at least one bank account. For more information go to: Connecting bank accounts via HBCI/FinTS
You have saved a bank account in the data of your supplier. Read more here: Saving bank accounts

Paying purchase orders

Click on the Procurement icon in JTL-Wawi.
In the category structure on the left, select A/P invoices > Open. In the overview, you can see all A/P invoices that are still open.

Double-click on the A/P invoice you want to pay and activate the Approve for payment check box.
Click Save.

Select the A/P invoice in the overview and click Pay. The Paying A/P invoices dialogue box opens.
Select a payment method and activate the check box Generate outgoing payment.

Click Generate outgoing payment. The Outgoing payment dialogue box opens.
Select the Account from which you want to pay the A/P invoice. If required, enter a Payment reference and an Internal comment.

Note: The purchase order ID is always automatically entered as the payment reference, so that the payment can be automatically assigned to the A/P invoice during the next payment reconciliation.

Click OK, and then click Save.

Carry out a payment reconciliation if the JTL-Worker is not doing that in the background. The payment will now be processed.

With the next payment reconciliation after the posting, the payment is imported back into JTL-Wawi and automatically assigned to the A/P invoice.