We are currently still building up the English documentation; not all sections have been translated yet. Please note that there may still be German screenshots or links to German pages even on pages that have already been translated. This guide mostly addresses English speaking users in Germany.
Processing of personal data according to the GDPR in JTL-Wawi
Introduction
On this page you can find important information on the processing of personal data for users of JTL-Wawi. It addresses a lot of questions that often come up within the scope of the General Data Protection Regulation (GDPR).
Please note that this page only provides you with information. This is not legally binding advice. For legally binding statements on the topic of the EU’s GDPR, please consult a legal counsel.
Go to the GDPR page of JTL-Shop
Processes and data storage in the software
What are the processes and functions via which personal data is processed in the application and where is it stored in the database?
Customers
Function/category
Database table and fields
Reason for processing in the application
Storage duration, possibilities for processing and deleting, and notes
Customer data via interfaces/manual entry
tcustomer
Reason for processing in the application
Until deleted in JTL-Wawi
Sales order fulfilment (sales quotation, sales order, A/R invoice, invoice correction)
Until deleted in JTL-Wawi
Import of sales orders
tInetAddress, including all fields
Temporary cache for synchronisation
Deleted after every synchronisation; only acts as cache
Import of sales orders
eBay_buyer
Contains all information on buyers, which is needed for creating sales order and A/R invoice
Until deleted manually in the database
Import of sales orders
eBay_Checkout
Contains all information on the purchase process, which are needed for creating the sales order and A/R invoice
Until deleted manually in the database
Import of sales orders
pf_amazon_order
Contains all information on buyers, which is needed for creating sales order and A/R invoice
Until deleted manually in the database
Dropshipping by external suppliers
tPurchaseOrderSupplierLA, tPurchaseOrderSupplierRA
Until deleted in JTL-Wawi
Fulfilment by an external logistics provider
tFulfillmentOrder
Information is sent to a logistics provider so that they can trigger the shipment to the customer
Until deleted in JTL-Wawi
Log for eBay
ebay_log
Information on synchronised data (no content) such as:
Until automated deletion via JTL-Wawi; you can find the settings under JTL-Wawi > Menu Admin > Globale Einstellungen > Tab Debug > Logbücher automatisch löschen ( JTL-Wawi > Menu Admin > Global settings > Tab Debugger/Logs > Delete log files automatically (Minimum: 1 month).
Customer data via interfaces/manual entry
tcustomer
Reason for processing in the application
Until deleted in JTL-Wawi
Suppliers
Creating suppliers/fulfilment service providers
tSupplier
For purchase orders and the posting of A/P invoices
Until deleted in JTL-Wawi
Purchasing goods
tA/PInvoice
For offsetting A/P invoices for accounting
Until deleted in JTL-Wawi
User/Employee name
Employee receives user account
tuser
Needed to record and assign user rights
Until deleted in JTL-Wawi
How should I treat questions on the storage of personal data?
We have compiled more information on this topic here:
How do I delete a customer’s personal data when they ask me to?
We have compiled more information on this topic here:
How do I secure the connection of the database to the client of JTL-Wawi with SSL?
We have compiled more information on this topic here: