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Thank you for using the English version of the JTL-Guide!
We are currently still building up the English documentation; not all sections have been translated yet. Please note that there may still be German screenshots or links to German pages even on pages that have already been translated. This guide mostly addresses English speaking users in Germany.

Note: On 1 September 2024, JTL introduced new editions that bundle most of the previous individual services into different packages. In order for you to continue working as smoothly as possible, existing customers were automatically switched to the package configuration that best matched their existing contract. The individual packages differ in terms of limitations and/or range of functions. Therefore, some of the features described in the JTL-Guide may not be available to you as part of your booked JTL edition. You can change your package configuration in your JTL customer account. Find out more about the new editions and packages here. Check our FAQ for frequently asked questions about the product editions.

Contents

Creating and sending purchase orders

Your task/initial situation

You want to order goods from your supplier and create and send a purchase order.

Requirements/Restrictions

You have created suppliers in JTL-Wawi. Read more on the topic here.
You have assigned items to your supplier. Read more on the topic here.

Purchase orders – Overview

You have several options in JTL-Wawi to place orders with your suppliers:

You can place orders via the purchase list. Read more on the topic here.
You can place orders via request for quotation. Read more on the topic here.
You can place orders via the Suppliers area. This option is described in the following documentation.

Creating purchase orders

Click on the Procurement icon in JTL-Wawi.
In the category structure on the left, select Supplier. In the overview you can see all suppliers that you have saved in JTL-Wawi.
Select the supplier from whom you want to order. Click Order. The Procurement dialogue box opens.

Click … to open the Items dialogue box. In this dialogue box, you can select the items that you want to order.

In the Items dialogue box, you will only see the items that can be delivered by the supplier.

In the Selection suggestion area, double-click on the items you want to order. They will be added to the Selection area.
Double-click on the Quantity column to determine the item quantity.

Click Apply selection. The items are added to the Procurement dialogue box.
Check the billing and shipping address for the order.
In the Delivery date field, specify the date until which you need the item.
In the Output section, select how you want to submit the order. If you have created different templates for your purchase orders, select the desired one from the drop-down menu.

Then click Save.

The purchase order has now been created and can be found in the Procurement area in the Orders category > Being processed. Read the documentation on Performing goods receipts to learn how to proceed when your ordered goods have arrived.