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Thank you for using the English version of the JTL-Guide!
We are currently still building up the English documentation; not all sections have been translated yet. Please note that there may still be German screenshots or links to German pages even on pages that have already been translated. This guide mostly addresses English speaking users in Germany.

Note: On 1 September 2024, JTL introduced new editions that bundle most of the previous individual services into different packages. In order for you to continue working as smoothly as possible, existing customers were automatically switched to the package configuration that best matched their existing contract. The individual packages differ in terms of limitations and/or range of functions. Therefore, some of the features described in the JTL-Guide may not be available to you as part of your booked JTL edition. You can change your package configuration in your JTL customer account. Find out more about the new editions and packages here. Check our FAQ for frequently asked questions about the product editions.

Contents

Setting up users in JTL-Wawi

Your task/initial situation

You use JTL-Wawi in your office and would like to grant different people access to a database. You would, therefore, like to create several users for this.

Setting up users

Via the menu item Admin > Users / Rights you can reach the Creating/Editing users, rights and special permissions dialogue box.

Go to the Users panel. Here, you can view a list of all previously created users for each company. Let’s say, we would like to create a new user named John Smith. Click Create to create a new user. The Creating/Editing a user dialogue box will open.

Enter the data for your new user. If the “User must change password:“ check box is enabled, the user will then be required to change their password after logging in. You can define the new password requirements under Admin > Global settings > Users. For more information, please see the documentation on Adjusting global user settings.

Changing the password

If you want to change your password or need to replace it due to the requirements defined, select Start > Change password. In the Changing the password dialogue box set your new password. The new password must be chosen in such a way that it complies with the requirements specified (e.g. min. 10 characters, capital letters…).

Creating an encrypted password

If you want to start various applications, e.g. JTL-Wawi via auto start, you will need an encrypted version of your password. You can easily have the current password encrypted and then use it in the auto start configuration.

Select the user for whom you would like to generate the password and click the Generate encrypted password button. The Generating encrypted passwords for auto start dialogue box will open.
Enter the old password and click on the Show encrypted password button. The password is now encrypted and displayed to you.

Use another user's settings

If you want to apply the settings of an existing user to a new user, you can simply copy them.

Select the user from whom you would like to copy the settings and click the Use these user settings button. The Users – Copying settings from a different user dialogue box will open.
In the Inherit from user drop-down menu, select the user from whom the settings are to be copied.
Under Settings: select which of the selected user’s settings are to be transferred to your new user.
To save, click Apply settings.

Read here on how to pair JTL-Wawi with JTL-Wawi app: Pairing JTL-Wawi app with JTL-Wawi