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Contents

    Creating custom fields

    Your task/initial situation

    You sell items via a platform such as Amazon, which sometimes needs different information than JTL-Wawi delivers in the standard scope. In the case of sporting goods, for example, information on the appropriate time of year is regularly requested. To be able to maintain this information in the item master data of JTL-Wawi, use custom fields.

    General information on custom fields

    In JTL-Wawi, you can maintain a lot of general information for your items, item categories and customers. However, in addition to the standard properties, many merchants want to be able to create and maintain additional properties for items, categories and customers.

    With the JTL custom fields functionality, you can define any number of additional properties, sort them into groups and access them during different work processes.

    Possible applications

    You can use custom fields wherever you want to enter, update, output or process your individual data in a standardised manner.

    Examples

    • Accelerate your data entry: For example, add additional input fields to the item master data.
    • Appear in your shop with a well-described portfolio: For example, describe your items individually but standardise the input with custom fields.
    • Fill your eBay templates: Automatically add specific properties for your listings to your eBay templates.
    • Automatically set up new Amazon listings: Link data fields from JTL-Wawi and existing Amazon product categories.
    • Customise your workflows: For example, use custom fields as a workflow condition.
    • Maintain more information about your customers: Add fields that are not available in the customer master data by default.
    • Exclusive access to custom fields: Through the rights management in JTL-Wawi, you can grant exclusive access to custom fields to certain user groups. You can tailor the input screens specifically for these employees and thus facilitate orientation and minimise error rates.

    Creating custom fields

    1. Go to the menu Admin > Custom fields to open the dialogue box Creating and editing custom fields.
    1. From the Section drop-down menu, select the section for which you want to create the custom fields, for example, Items.
    2. Click on the Create group button.

    For example, name the group “Amazon: Other information” or after the marketplace for which you want to create the custom field.

    1. Select the newly created group and click Create field to create a new field.
    2. Assign a suitable name for the field in the Name text field.
    3. In the Data type drop-down menu, select which data type the field should have. If the field has a limited number of options, such as seasons, the value Value list is suitable.
    4. If necessary, define the individual values of the value list via the Edit value list button.
    1. Close the dialogue box with Save. The custom field has been successfully created and will be available in the respective section of JTL-Wawi.

    Assigning custom fields

    Custom fields appear in different locations in JTL-Wawi, depending on the area you have selected. In principle, the following locations are possible:

    • Items > Item master data > Tab: General > Tab: Custom fields
    • Items > Item master data > Tab: Custom fields
    • Items > Category master data > Tab: General > Pane: Custom fields
    • Items > Category master data > Tab: Custom fields
    • Customers > Customer master data > Tab: Custom fields
    • Sales > Sales quotations/Sales orders/Subscriptions > Tab: Custom fields
    • Admin > Company/Email settings > Tab: Custom fields

    Example for the Custom fields tab in the item master data:

    Note: With free text fields for JTL-Shop, a maximum of 4000 characters of the content are transferred to JTL-Shop. If the content of the field is larger, you will be informed of this when you enter it.

    Use of custom fields in Amazon Lister

    Your task/initial situation

    You have linked your Amazon account to JTL-Wawi, see: Amazon Setting up Amazon. You now wish to maintain your Amazon listings in JTL-Wawi. For this purpose, you must link the custom fields of JTL-Wawi to the data fields of Amazon. To create these links, you can use the Amazon Lister in JTL-Wawi. It lists all the data fields that you can theoretically maintain in Amazon in an extensive editor. Data fields that do not occur by default in JTL-Wawi but do occur in the Amazon listings, can be added via the function Custom fields that we describe here. In this example, the created field “Seasons” is linked to a specific field via the Amazon Lister.
    Example: Adding your own listing to an existing Amazon product: Only use the Amazon Lister if you want to offer items that do not yet exist in the Amazon product catalogue. If you have already found a good product/item description in the Amazon catalogue, you can add your listing, i.e. your price and stock level, to the Amazon product page. To do this, you link your JTL-Wawi item to the Amazon product via one of the common numbering systems, such as ISBN.
    1. Click on the Items button in JTL-Wawi.
    2. Search for and select the item you want to post on Amazon. Right-click on the item. The context menu will open.
    3. In the context menu, select the entry Amazon > Create new product page. A transition window to the Amazon Lister opens.
    1. In the transition window, select an Amazon category suitable for your item, the associated Amazon account, and the platform. Click OK. The Amazon Lister opens.

    For example, if you want to list a sports product, select the Amazon Sporting Goods category. The Amazon Lister is divided into several tabs. In the tabs, you can see all properties that have already been created in Amazon for products in the Sporting goods category.

    1. In the More details tab, you will find the Seasons property.
    1. Click on the chain icon next to the field to link the property to the “Seasons” custom field. An additional window opens. Select the option Link to item property. Use the drop-down menu to navigate to Item > Custom fields and select the field to be linked to the Amazon property.
    1. Confirm your input with Save.
    Detail: In this way, you can create and link as many additional custom fields as you like. For value lists, make sure that the values of the custom fields in JTL-Wawi have the exact same name as in the Amazon Lister. This is the only way to link.

    Video

    Custom fields in JTL-Wawi

    In this video we explain how to use the custom fields in JTL-Wawi.