Creating users & managing rights

On this page, you will find a detailed description of the rights that you can set in JTL-Wawi for JTL-WMS. You can reach the dialogue box in JTL-Wawi via the menu Admin > Users/Rights.

The rights for JTL-WMS Mobile App can be found here.

General

In JTL-WMS and the JTL-WMS Mobile App, the use of all dialogues can be specified via user rights. In addition, the most important functions such as posting, deleting or editing pick lists, items, stocks, etc. are also connected to rights.
The individual rights are described below. You can assign each user group individual rights. If the right is set, the specified action can be performed. Some rights allow the use of certain features. If the respective right is deactivated for a specific user, the feature is greyed out in the user interface and the user rights icon is displayed. Thus, the user can see that the right exists, but also that it has not been activated for them.

The rights are read for the current user when JTL-WMS is started. If the rights change during use, the user must restart JTL-WMS so that the current rights are applied.

User groups

Select the user group for which you want to set the rights. Simply click on the name of the user group. For more information on how to set up user groups, please go here.

Overview of the rights

Select JTL-WMS in the tree structure. Here you can find all rights related to JTL-WMS and can activate or deactivate them for the user group.

Rights: Goods receipt

Goods receipt: Activate this check box to use the goods receipt function in JTL-WMS.

• Reducing quantities sub-option: Activate this check box to be able to reduce the quantity of an item that has just been entered via the goods receipt. This is only possible if the item quantity has not yet been cleared or reserved for the goods issue.
• Posting complete sales order in one step sub-option: Activate this check box to post all items of the sales order at once.
• Allow excess posting sub-option: Activate this check box to post an excess quantity of the order quantity of an item if this function has been activated in the storage options.

Goods receipt without PO: Activate this check box to use the Goods receipt w/o PO function in JTL-WMS.

• Creating items sub-option: Activate this check box to create an item during the goods receipt.
• Reducing quantities sub-option: Activate this check box to be able to reduce the quantity of an item that has just been entered via the goods receipt. This is only possible if the item quantity has not yet been cleared or reserved for the goods issue. With this function, you can adjust incorrect entries.

Rights: Goods issue

Pick lists: This right allows using the Pick lists dialogue in JTL-WMS.

• Creating pick lists sub-option: Activate this check box to create new pick lists. These include pick lists that are created via quick access or via the Create pick list button.
  • Editing pick lists during creation sub-option: Enable this option to modify an existing pick list template when creating new pick lists. The template remains unchanged. The changes only affect the pick list to be created. The corresponding button is View template when creating new pick lists in the pick list overview.
• Deleting pick lists sub-option: Activate this check box to delete pick lists.
  • Deleting pick lists with status ‘Being processed’: Enable this option to delete pick lists that already have the status ‘Being processed’. If items have already been picked from the pick list, a dialogue box will appear, asking you how to proceed with these items.
• Editing pick list line items  sub-option: Activate this check box to edit the line items of a pick list and reset them. This function can be selected as soon as a processed line item has been selected.
  • Clearing items sub-option: Enable this option to clear items directly via the Edit line item function.

Filling boxes: Activate this check box to activate the Filling boxes function and to put pick list items into shipping boxes.

Shipping box overview: Activate this check box to activate the Shipping box overview function.

• Locking boxes sub-option: Activate this check box to lock/unlock shipping boxes for the picking process.
• Switching boxes sub-option: Activate this check box to activate the function and to switch items from one shipping box to another shipping box.
• Early printing sub-option: Activate this check box to print sales orders for shipping boxes before they are completely filled.
• Reset ‘Printed’ status sub-option: Activate this check box to change the status of the shipping box from ‘Printed’ to ‘Sales order assigned’. This allows you to edit items in the shipping box. This is helpful if an item has been damaged during packing, for example.
• Transferring sub-option: Activate this check box to reset, delete or edit items from shipping boxes.
  • Editing pick list line items sub-option: Enable this option to be able to edit items on a pick list.
• Emptying boxes sub-option: Activate this check box to empty shipping boxes in the shipping box overview. When emptying boxes, the stocks are posted back to the storage location or cleared completely and line items are removed from the pick list.

Packing boxes: Activate this check box to enable the function. This dialogue is part of the shipping processes Shipping boxes and Pick-to-box.

• Adding packages sub-option: Activate this check box to add packages when packing shipping boxes. In this way, it is possible to pack a sales order in several packages.
• Emptying boxes sub-option: Activate this check box to empty a shipping box if it has the status Sales order incomplete.
• Partially delivering sales orders sub-option: Activate this check box to pack shipping boxes that have the status Sales order incomplete in the Packing boxes area. The missing quantity is separated from the sales order and a partial delivery is generated.
• Reprinting sub-option: Activate this check box to activate the function and to reprint labels manually.

EazyShipping: Activate this check box to activate the function in JTL-WMS.

• Adding packages sub-option: Activate this check box to add packages during the EasyShipping packing process. In this way, it is possible to pack a sales order into several packages.
• Partially delivering sales orders sub-option: Activate this check box to pack sales orders that have the status Sales order incomplete in the Shipping area. The missing quantity is separated from the sales order and a partial delivery is generated.
• Reprinting sub-option: Activate this check box to activate the function and to reprint labels manually.

Sales order overview: Activate this check box to activate the function in JTL-WMS. Via this function, you can get an overview of your sales orders.

Pick & Pack: Activate this check box to activate the function in JTL-WMS.

• Partially delivering sales orders sub-option: Activate this check box to pack sales orders that have the status Sales order incomplete in the Shipping area. The missing quantity is separated from the sales order and a partial delivery is generated.
• Reprinting sub-option: Activate this check box to activate the function and to reprint labels manually.
• Adding packages sub-option: Activate this check box to add packages during the Pick & Pack packing process. In this way, it is possible to pack a sales order into several packages.
• Skipping sales orders sub-option: Activate this check box to change the order of the sales orders. This allows you to prioritise sales orders.

Internal

Internal: Activate this check box to activate the functions for the internal processes in JTL-WMS.

Storage location overview: Activate this check box to activate the function in JTL-WMS.

• Editing storage locations sub-option: Activate this check box to edit a storage location in the storage location overview.

Item overview: Activate this check box to activate the function in JTL-WMS.

• Editing items sub-option: Activate this check box to edit the item properties in the item overview.

Inventory: Activate this check box to activate the function in JTL-WMS. This function allows creating, editing and posting inventories.

• Creating inventories sub-option: Activate this check box to create inventories.
• Deleting inventories sub-option: Activate this check box to delete created inventories.
  • Deleting inventories in progress sub-option: Activate this check box to delete inventories that are already in progress.
• Inventory details sub-option: Activate this check box to activate the function and manage your inventories.
  • Accepting current stocks sub-option: Activate this check box to activate the functions Accept current stocks and Create inventory in the inventory details. This function can be used to automatically enter the stocks in the storage locations when taking inventory without the JTL-WMS Mobile App, so that you only have to enter the differences in JTL-WMS.
  • Posting inventories sub-option: Activate this check box to post an inventory. When posting an inventory, all stocks are posted and the inventory completed.
  • Editing inventory line items sub-option: Activate this check box to add new inventory line items or to change existing ones.

Outbound posting: Activate this check box to activate the function and to clear items from the warehouse.

Inbound posting: Activate this check box to activate the function and to post items via this dialogue.

Stock transfer: Activate this check box to activate the function and to transfer items within the warehouse.

Movement history: Activate this check box to activate the function and to see information about the movements of items.

Changing item conditions: Activate this check box to change the status of an item and post the item to a storage location.

Returns

Returns: Activate this check box to activate the Returns function in JTL-WMS.

Editing correction amounts: Activate this check box to enter a correction amount.

Setting status: Activate this check box to change the status of a return line item.

Creating replacement orders: Activate this check box to create a replacement order for the return.

Deleting returns: Activate this check box to delete an existing return.

Comment (external): Activate this check box to edit the external comment of the return.

Settings

Settings: Activate this check box to activate the Settings function in JTL-WMS.

Warehouse settings: Activate this check box to use the function in JTL-WMS and to make settings in the warehouse.

Storage location wizard: Activate this check box to use the function in JTL-WMS and to create several storage locations of the same type.

Creating new storage locations: Activate this check box to use the function in JTL-WMS and to create individual storage locations.

Box management: Activate this check box to use the function in JTL-WMS and to create and manage shipping boxes for the Shipping boxes and Pick-to-box processes.

Template management: Activate this check box to use the function in JTL-WMS and to create, edit, delete and prioritise pick list templates.

Workstation configuration: Activate this check box to use the function in JTL-WMS and to make settings for the workstations (printer, scale, etc.).

Shipping administration: Activate this check box to use the automatic shipping data import/export in JTL-WMS and to make import/export settings.

General

General: Activate this check box to use all functions that do not relate to any specific dialogues or processes.

Logging off users: Activate this check box to use the function in JTL-WMS and to automatically log off other users if all licenses of JTL-WMS are already in use. Please note that you will log out the other user immediately, even if they are in the middle of a process.

Login with all companies: Activate this check box to use the function in JTL-WMS and to log in with your user at all locations of the company.

Dashboard

Dashboard: Activate this check box to use the widgets in JTL-WMS and to design your dashboard.

Status of boxes/storage locations: Activate this check box to use the widget in JTL-WMS and get an overview on your dashboard.

Shipped orders/packages: Activate this check box to use the widget in JTL-WMS and get an overview on your dashboard.

Current sales order situation: Activate this check box to use the widget in JTL-WMS and get an overview on your dashboard.

Possible problems: Activate this check box to use the widget in JTL-WMS and get an overview on your dashboard.

Manual workflows

Manual workflows: Activate this check box to trigger workflow events manually.