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Thank you for using the English version of the JTL-Guide!
We are currently still building up the English documentation; not all sections have been translated yet. Please note that there may still be German screenshots or links to German pages even on pages that have already been translated. This guide mostly addresses English speaking users in Germany.

Note: On 1 September 2024, JTL introduced new editions that bundle most of the previous individual services into different packages. In order for you to continue working as smoothly as possible, existing customers were automatically switched to the package configuration that best matched their existing contract. The individual packages differ in terms of limitations and/or range of functions. Therefore, some of the features described in the JTL-Guide may not be available to you as part of your booked JTL edition. You can change your package configuration in your JTL customer account. Find out more about the new editions and packages here. Check our FAQ for frequently asked questions about the product editions.

Contents

Invoicing storage costs

Your task/initial situation

You want to specify the invoicing of storage costs for a fulfilment customer.

Step 1: Creating accounting items

The first step is to create an accounting item for each line item that you want to separately invoice. Accounting line items can, for example, be:

Shelf location per m³
Shelf location per item
Pallet location per storage location
Goods receipt location per item
Box location per item

Please note: If you are not sure exactly which locations you want to charge, it is best to read the entire help page first and then make a detailed plan of the items you need.

Create all accounting items you require. For more information, go to: Creating accounting items.

Step 2: Configuring the accounting

Open the customer master data of your customer in the Customers area of JTL-Wawi. Then click on the tab Abrechnung (Accounting).

Defining general rules

In the Lagerkosten-Regeln (Storage costs rules), you can first define how storage costs are to be calculated. The aim here is to have a rule stored in the pane Lagerplatz-Übersicht und Ausnahmen (Storage location overview and exceptions) for each storage location used by your customer.

Click Regel hinzufügen (Add rule). A new entry for the rule is added.
For example, select a Platztyp (Storage location type) and the Berechnung (Invoicing) for this type.

Lagerbereich (Storage section): If you have set up several storage sections in JTL-WMS (see Defining storage sections), you can restrict the rule to a single section here. You can call up different prices for each storage location type in different storage sections (e.g. cold storage).

Platztyp (Storage location type): Here you can find all types of storage locations available in JTL-WMS. You do not necessarily need to use every storage location type.

Calculation: Here you define how exactly the calculation is to be done for specific storage locations. You can charge per storage location or per item. Either you charge a fixed price per item or storage location or charge the item or storage location based on the occupied space (per m²) or volume (per m³). For calculation per space or volume, the dimensions of the items must be correctly maintained in the item master data.

Now select the item that determines the price of the configured rule. To do this, click on Artikel auswählen (Select item).
Navigate to your accounting category and double-click on the item that determines the storage costs for the rule you defined.

Repeat these steps for each storage location that you want to assign to the customer. Under Lagerplatz-Übersicht und Ausnahmen (Storage location overview and exceptions), you can see for which storage locations you have already specified a price.

Note on the inventory recording mode “Platzpauschale” (Storage location flat rate): If you charge your customer a storage location flat rate (see Determination of the invoicing type), all locations are charged to which you assigned a price.

Adding exceptions

Sometimes you will need to change the general rules for individual storage locations. For example, if you want to calculate the prices for certain storage locations differently.

In Lagerplatz-Übersicht und Ausnahmen (Storage location overview and exceptions), select Artikel auswählen (Select item) in the column Ausnahme (Exception).
Double-click on the desired item. A different price will now be charged for this storage location.